Hart Energy
  • 17-Nov-2022 to 28-Feb-2023 (CST)
  • Accounting
  • Houston, TX, USA
  • Salary
  • Full Time

Accounts Payable Supervisor

Hart Energy provides specialized data/information products and member-only services that ranks among the leading providers of news, data and analysis for the global energy industry.

Hart Energy offers a competitive benefits package, 401(k) plan, 21 Paid Time Off (PTO) days, 15 paid holidays, flexible work schedule and much more.

Compensation starts at $24.00 per hour. Compensation DOE.


The Accounts Payable Supervisor is responsible for all activities in the accounts payable function. This position oversees the daily management of the accounts payable processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing of purchase orders, receiving invoices and payment of invoices, and communication with vendors. This position ensures timely processing of expense vouchers and maintains accurate records and control reports. This position also reviews related accounting reports and reconciles accounts payable registers to ensure accuracy as well as ensuring company policies and procedures are being adhered to as they pertain to accounts payable. This role is the key individual in the organization to foster good vendor relations.

  • Process a high volume of accounts payable invoices and expense vouchers. Ensure vendors are paid in a timely manner and are entered into the system correctly per company policy.
  • Maintain systems, policies, and procedures that impact the accounts payable functions to ensure adherence to company guidelines.
  • Perform the month end cut-off timing for payables activities, which include monthly general ledger reconciliations, accruals, and accounts payable research.
  • Effectively communicate with internal and external customers to improve accounts payable processing and performance.
  • Research and resolve invoice discrepancies and issues, including reconciling vendor statements.
  • Maintain vendor files, correspond with vendors and respond to vendor inquiries concerning payment and/or invoice issues.
  • Maintain employee files for expense reimbursement including setting up new employees in the system.
  • Coordinate invoice filing and retention.
  • Reconcile checks to invoices.
  • Process direct bill invoice with knowledge of Departments and Profit centers and maintain accurate coding.
  • Ensure timely and accurate processing of weekly check runs, wire and credit card payments in accordance with approved payment schedule.
  • Provide assistance to staff; respond to financial questions/concerns to meet business needs.
  • Identify process deficiencies in the Accounts Payable process and implement changes to improve processes, including vendor consolidation.
  • Report weekly USPS EPS balance to VP of Finance.
  • Yearly processing of 1099s and accurate set up of vendors eligible for 1099s
  • Attention to detail and sustaining accurate customer records and files
  • Perform data entry such as customer information and ad hoc spreadsheets
  • Process incoming and outgoing mail.
  • Perform other related duties as assigned


  • Bachelor's degree highly desired
  • Minimum 2-3 years of accounts payable experience.
  • Strong communication, interpersonal, and customer service skills required.
  • Advanced proficiency in Microsoft Excel, Word, and Outlook.
  • Ability to work accurately under time constraints.
  • Strong attention to detail and accuracy.
  • Excellent organizational skills.
  • Ability to balance long-term assignments with daily assignments and inquiries.
  • Ability to work in a team environment.

Full Time

*Hart Energy is an Equal Opportunity Employer.

Hart Energy
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